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JOINED HOMEOWNERS


Percentage of Joined Homeowners: 62.7%


A:   254   Joined
B:   151   Not Joined

WELCOME TO ELLICOTT MILLS!

Here on the site where Jonathan and George Ellicott established their mills in the early 19th century we have a very special Ellicott Mills Community of 405 homes and very large areas of wooded open space.  

We hope you continue to use the website to keep up-to-date on all that’s going on in our community.

ANNOUNCEMENTS

Meetings - Board of Directors

The new board has determined that it will meet on the following dates for Board of Directors' meetings (7 PM):

  • Nov. 28th, 2017
  • Feb. 5th, 2018
  • May 7th, 2018
  • Aug. 6th, 2018
  • Nov. 5th, 2018 (Annual Meeting)

Dear Homeowners,
Just a note of thanks to all residents who entrusted me with their Proxy Vote for the Nov. 8th election. Ellicott Mills now has a new board of directors as a result of your support and we all are pleased to be of service to you.
Respectfully yours,
Tina Lears

Elections Results

On November 8th, 2017, in its annual meeting, the members of Ellicott Mills Homeowners Association elected a new board. Term of the board is in effect from November 9, 2017.  Below are the elected directors with  their designations:

President: Anton Smoot
Vice President: Raza Hasan
Treasurer: Tina Lears
Secretary: Susan Bachus
Chair Open Space Committee:  Elyathamby Vignarajah
Director: Wayne Hrabal
Director: Michael Sullivan

 

Annual Meeting - Nov. 8th, 2017  (Wednesday 7 PM)

Please mark your calendars for the Annual meeting to be held at the Woodbridge Valley Elementary School, 1410 Pleasant Valley Drive, Catonsville, MD 21228. Highlights of the meeting are

  • Election of  the Board of Directors (seven positions)
  • Updates from Association’s Officers and Committees
  • Presentation of Proposed budget for 2018
  • Seeking volunteers for committees

While the Notice of October 6, 2017, mailed to homeowners, gives instructions on participating in the election process, below are a few additional explanatory notes:

  1. Eligibility: An individual listed as a property owner and in good standing (no outstanding balance on EMHA account) is eligible to become a board director
  2. Nominations: Nominations for elections can made by oneself or by another person. Nominations can be made at the annual meeting or they can be sent via email to SFetsko@sentrymgt.com by 11/7/2017
  3. Votes per Household: Each household gets one vote
  4. Proxy: A vote may be casted on behalf of another person if permission is granted in a proxy statement. In other words, any homeowner can bring proxies for other homeowners and vote on their behalf.  The proxy must have been mailed in advance of the meeting or must be provided in-person to election volunteers at the start of the annual meeting or can be emailed to SFetsko@sentrymgt.com by 11/7/2017. A proxy statement was included with the Meeting Notice of October 6th, 2017
  5. Secret Ballot: Voting is casted through a written ballot
  6. Term: To serve on the board, one must be willing to serve for one year, be able to attend board meetings, currently set for the first Wednesday of every month from 6:30 PM -8:30 PM, and be able to carry out the duties set forth in the By-Laws
  7. Board Positions: Once elected, a board member may serve as the President, Vice President, Secretary, Treasurer, a committee chair or another designation to be determined in a follow-up meeting of elected directors. A committee chair does not have to be a board director.  For detailed description of each position, please refer to the By-Laws of EMHA. Members with Accounting and I.T. skills are urged to participate
  8. Quorum: Quorum refers to 1/10th of membership which translates into presence of forty one (41) voters and proxy-holders (combined)
  9. Election Volunteers: To assist with election process, the president (or his/her designee) shall select volunteers from the annual meeting attendees who are not contesting elections.  Election volunteers
  • shall confirm home ownership by reviewing homeowners list before issuing ballots
  • shall confirm proxy information before issuing ballots to proxy-holders
  • shall confirm presence of a quorum
  • who are one of the current board members shall confirm eligibility for contesting elections by reviewing delinquency list
  • shall count the ballots and announce results

Message from Architectural Committee

Homeowners who submitted applications since July 2017 for architectural changes and have not received a response from the Architectural Committee, please resubmit your applications to Sue Fetsko at sfetsko@sentrymgt.com.  Ms. Fetsko is the Community Manager with Sentry Management for the Ellicott Mills Homeowners Association.  She will forward the applications to the Committee. Thank you so much for your patience and please know that the Architectural Committee looks forward to reviewing your applications for architectural changes!

Landscaping Bids for 2018

The Ellicott Mills Homeowners Association is seeking bids for next year's landscaping, snow-removal and fertilizer application contracts. Please read the cover letter and other documents below for instructions and details. If you have any questions, contact us at openspace-emha@googlegroups.com

  1. Cover Letter
  2. Bids Guide
  3. Area Map
  4. Contractor Application

Applications must by submitted by October 18, 2017.

Management Company

EMHA Board has retained Sentry Management to assist in the management of our association.

You received your introduction to Sentry Management.  The Ellicott Mills Homeowners Association website you are familiar with, http://www.ellicottmills.org, will continue to be your go-to place for announcements and information.  The Sentry Management website http://www.sentrymgt.com/ on the other hand, will be where you go to access community documents and forms, assessment payment options, association profile and your assessment account information, submit an application for architectural approval, report a violation and the like.

In the letter you received in the mail there are instructions for registering with Sentry Management using the account number provided.  We encourage you to register!  In order to register, please go to the http://www.sentrymgt.com/ and then Your CommunityPro Portal.  

NEWSLETTERS:
Fall 2017 Newsletter
Summer 2014 Newsletter
Spring 2014 Newsletter
Summer 2013 Newsletter
Spring 2013 Newsletter
Winter 2013 Newsletter
Fall 2013 Newsletter
Summer 2013 Newsletter
Spring 2013 Newsletter

RESALE PACKAGE

If you are a title company, closing agent or mortgage holder needing documents, forms or certificates to facilitate the sale of a property in Ellicott Mills which is managed by Sentry you must order those online from CondoCerts.  Sentry works with CondoCerts to provide these documents as a turn-key outsourced vendor. CondoCerts makes every effort to process your resale and lending information as quickly as possible but it is best to order these documents as early as possible. To order documents, please go to CondoCerts at https://www.condocerts.com.

ASSESSMENT

The annual assessment is based on the calendar year of January 1 to December 31 and is paid annually.  The total assessment of $189.97 for 2017 is due by April 1, 2017.   Any assessment not paid by April 1, 2017 will be considered delinquent and if not paid within 30 days shall bear interest from April 1, 2017 at the rate of eight percent (8%) per annum and the Association may bring legal action as described in the Declaration of Covenants Article V, Section 7.

COLLECTIONS

Ellicott Mills Board has signed an agreement with Niles, Barton and Wilmer Law Firm to pursue collection of delinquent assessments.